Accounts Receivable

Main Duties:

Administration

• To facilitate human resources development and maintain effective communication within the department and with other departments in the Hotel.
• Assists the Finance Manager in the completion and dispatching on time all reports required by the management.
• Apply and ensure application of standards and procedures set by the hotel accounts policy

Financial

• To maximize employee productivity through the use of multi-skilling, multi-tasking and flexible scheduling to meet the financial goals of the business as well as the expectations of the guests.
• To ensure that the Finance operates with the lowest possible cost structure while also delivering on the brand promise to the guest, proactively managing costs based on key performance indicators.
• To ensure that all hotel, company and local rules, policies and regulations relating to financial record keeping, money handling and licensing are adhered to, including the timely and accurate reporting of financial information.

Operational

• General accounts receivable agenda – accounts
• Revenue reconciliations – Fidelio (hospitality system)
• Revenue reconciliations – accounts
• Sales invoices
• Fidelio (hospitality system) posting – accounts receivables
• Revenue related reconciliations – suppliers
• VAT submission preparation – output side
• Bank statements posting – receivables
• Bank reconciliations – CC, deposits (hospitality system, accounting system)
• Cash reconciliations (hospitality system, accounting system)
• Communication with clients, tour operators, agents
• To conduct financial analysis and define the results of the operations of the Hotel.
• Provide financial and analytical support to the Finance Manager.
• Assists the Finance Manager in the completion and dispatching on time all reports required by the management.
• Attend designated meetings.
• Prepare and send all designated corporate reports.
• Preparation of General Ledger Reconciliation – receivable.
• Review General Ledger at month end and analyze expenses and major variations from the budget.
• Print and check financial statements.
• Distribute financial statements to users of the same.
• Check General Cashier’s cash count summary.
• Inter-Company payments to be followed up and settlements (bilateral nettings)
• Determines proper handling of financial transactions and approves transactions within designated limits.
• Responsible for verification of income auditing, receivables & debtors reconciliation.
• Coordinate monthly closing process and reconciliation of all related accounts.
• Work with both internal and external auditors during financial and operational audits.
• Miscellaneous jobs include the following and have to be completed as and when the need arises.